School ERP
What Is School ERP Software? A Practical Guide
School ERP software connects admissions, attendance, fees, exams and communication in one system. Learn what it does, who uses it and what to check be...
Education technology · School ERP CMS
One Smart Platform. A Better Way to Run Your School.
Bring admissions, student records, attendance, fees, examinations, communication, and school website management together with Volvoq School ERP CMS.
- Multi-school ready
- Parent & student portals
- Role-based access
- Works in any browser
15Integrated modules
7Ready-made school roles
3Flexible plans
1Platform, many schools
Centralised records
Students, guardians, classes and fees share one source of truth.
Portals for families
Parents and students see only their own information.
Isolated and role-based
Each school’s data stays separate, and each role sees only what it needs.
School website CMSPlanned
Planned: manage the public school website alongside the ERP.
School administration challenges
Running a school should not mean running after paperwork
Most schools juggle registers, spreadsheets and chat groups. A centralised platform organises the same workflows in one place.
The challenge
Records spread across registers and sheets
With Volvoq
Student, guardian, class and fee details live in one searchable place, entered once and used everywhere.
The challenge
Attendance that takes too long to compile
With Volvoq
Teachers mark class-wise attendance in one screen and monthly reports are ready without manual totalling.
The challenge
Fee dues that are hard to trace
With Volvoq
Structures, partial payments and printable receipts, with pending dues visible by class.
The challenge
Result and report card preparation
With Volvoq
Marks entry with validation, grading scale and controlled publishing, so results go out only when complete.
The challenge
Parents who miss school updates
With Volvoq
Notices, homework, fees and results appear in a parent portal instead of getting lost in the school bag.
The challenge
Everyone seeing everything
With Volvoq
Role-based permissions give each person only the screens and actions their role needs.
Core ERP features
All the modules your school needs, working together
Every module shares the same students, classes and roles, so data is entered once and used everywhere.
Student Management
Admissions, profiles, guardians, photos, bulk import and archive.
Learn moreTeacher & Staff
Employee records, designations, attendance and teacher timetables.
Learn moreAcademics & Timetable
Sessions, classes, sections, subjects, holidays and clash-free timetables.
Learn moreAttendance
Fast class-wise marking, monthly reports and smart reminders.
Learn moreFee Management
Structures, partial payments, receipts, reversals and pending dues.
Learn moreFinance & Accounts
Cash and bank accounts, income, expenses, transfers and reports.
Learn moreHomework & Student Portal
Assign, submit, review, grade and give feedback online.
Learn moreExams & Report Cards
Marks entry, grading, ranks, report cards and controlled publishing.
Learn moreParent Portal
Attendance, fees, receipts, homework, results, notices and transport for parents.
Learn moreCertificates & TC
TC, Bonafide, Character, Study and custom certificates with numbering and audit.
Learn moreTransport
Vehicles, drivers, routes, stops, seats, expiry alerts and transport fees.
Learn moreEvents & Calendar
Events, PTMs, calendars, holidays and reminders for the right audience.
Learn moreNotices
Targeted notices with scheduling, attachments and read tracking.
Learn moreMulti-School Platform
Onboarding, plans, capacity packs, modules and support for many schools.
Learn moreSecurity & Roles
Custom roles, permissions, data isolation, private files and audit history.
Learn moreLibrary, payroll and leave management, and a photo gallery are not available yet. They appear in the roadmap below.
Student lifecycle
From first enquiry to promotion, in one flow
Follow a student through the school year without re-entering details at every step.
- EnquiryEnquiry tracking is not built yetPlanned
- AdmissionProfile, guardian, class
- Student recordsOne secure profile
- AttendanceDaily, class-wise
- AcademicsHomework, timetable
- ExaminationsMarks and grades
- ResultsReport cards published
- PromotionNext class and session
Dashboard preview
See the school at a glance
A single dashboard brings attendance, fees, examinations and announcements together.
volvoq.in / school / dashboardSample data
Illustrative preview with sample figures. It is not live production data.
Feature showcase
Built around how schools actually work
Eight areas of school life, each designed to save time for the people doing the work.
01 · STUDENT MANAGEMENT
Every student record, organised and searchable
Admit students, link guardians, assign classes and keep each profile current from the first day to the transfer certificate.
- Fast admission with guardian and class in one form
- Search by name, admission number, phone or class
- Bulk CSV import with row-by-row error checks
- Archive students without losing fee or result history
02 · SMART ATTENDANCE
Mark a whole class in one screen
Teachers record present, absent, late, half-day or leave class by class, while administrators see the picture for the whole school.
- Class-wise marking built for a busy morning
- Present, absent, late, half-day and leave statuses
- Monthly attendance reports
- Reminders that respect school timings and holidays
03 · FEES AND ACCOUNTS
Clear fee records from structure to receipt
Define class-wise fee structures, collect full or partial payments and print receipts, with every payment traceable.
- Class-wise structures and discounts
- Partial payments and printable receipts
- Pending-fees report by class
- Controlled reversals instead of silent edits
04 · EXAMINATIONS AND RESULTS
From marks entry to published report cards
Set up exams per class, enter marks with validation, apply your grading scale and publish results only when every mark is in.
- Exams and subjects defined per class
- Marks entry with built-in validation
- Grading scale, class results and ranks
- Report cards published under your control
05 · TEACHER AND STAFF MANAGEMENT
Staff records and timetables in one place
Keep employee details, designations and departments organised and give every teacher a clear weekly timetable.
- Employee records, designations and departments
- Daily staff attendance
- Weekly teacher timetables
- Roles that control what each staff member can do
06 · PARENT COMMUNICATION
Families stay informed without chasing the office
Parents sign in once to see attendance, fees, receipts, homework, published results, notices and bus details for each child.
- One parent login for all children
- Notices and events for the right class
- Fee balances and downloadable receipts
- Notifications inside Volvoq today
07 · SCHOOL WEBSITE CMS Planned
A public website your school can update itself
Volvoq is being extended with a content system for the school’s public website: notices, events, admission information and contact details managed from the same place as the ERP.
- Manage school information without a developer
- Publish notices and events to the website
- Admission information and contact content
- Planned feature, not available yet
08 · REPORTS AND ADMINISTRATION
Visibility for the people who run the school
Dashboards and reports give principals and administrators a clear view, while roles, permissions and an audit trail keep control with the school.
- School dashboard for students, attendance and fees
- Pending fees, attendance and result reports
- Custom roles and permissions
- Audit history for important actions
School website CMS · Planned
Your school website, managed from Volvoq
A preview of the planned CMS: a public school website and a simple editing interface, next to the ERP your staff already use.
Welcome to Sample Public SchoolApply for admission
NoticesAnnual day on 20 Dec
EventsSports week
AdmissionsForms open
GalleryPhoto albums
AcademicsClasses 1 to 10
ContactOffice hours
Admissions 2027
Admissions are open for Classes 1 to 8. Collect the form from the office or …
Planned, not available yet. The preview above is a mock-up with sample text. Notices and events you publish inside Volvoq today are visible to your school’s users in the portals, not on a public website.
School informationPlanned
About, vision and key details
Notices and eventsPlanned
Share news with visitors
Admission informationPlanned
Dates, process and forms
Galleries and contactPlanned
Photos and office details
Role-based access
The right view for everyone in your school
People see only what their role allows: nothing more, nothing less.
Administrator
Sets the school up and controls access.
- Create classes, sections, subjects and sessions
- Add staff and define custom roles and permissions
- Admit students and manage guardians
- Review the audit trail of important actions
Principal
A clear picture of the whole school.
- School dashboard with students, attendance and fee status
- Publish exam results and view class rankings
- Issue and revoke certificates with a full audit trail
- Publish notices and schedule events and meetings
Teacher
Less paperwork, more teaching.
- Mark class attendance in one screen
- Assign homework and review submissions
- Enter exam marks with built-in validation
- See the personal timetable and upcoming events
Accountant
Every rupee traceable.
- Collect fees and print receipts
- Track pending dues by class
- Record income and expenses across cash and bank accounts
- Reverse or void with a reason, never silently edit
Parent
Always in the loop.
- Attendance, homework and published results
- Fee balances and downloadable receipts
- School bus route, stop and timings
- Notices and events for their child’s class
Student
Everything for the school day.
- Homework with attachments and online submission
- Marks and feedback from teachers
- Published report cards
- Notices and the school calendar
Benefits and outcomes
What a centralised platform gives your school
Outcomes depend on how a school uses the system. These are the improvements schools typically look for.
Organised administration
Routine tasks follow the same steps every day, whoever is on duty.
Centralised records
One student profile instead of copies across registers and files.
Better visibility
Principals and administrators see attendance, dues and results without asking around.
Easier communication
Notices, homework and results reach parents and students in one place.
How Volvoq works
From first call to a running school in four steps
Book a demo
See the modules that matter to your school and ask anything, including what is not available yet.
Register your school
Submit a short application. The Volvoq team reviews it and activates your school with a plan or trial.
Set up in minutes
Your owner gets a secure password link. Add classes, sections, staff and students, or import students from a CSV.
Run the school daily
Attendance, fees, homework, exams and notices flow to teachers, parents and students.
Integrations and communication
What works today, and what is coming next
We list a capability as available only when it works. Planned items are marked clearly.
In-app notifications Available
Available: notices, reminders and alerts appear inside Volvoq.
CSV student import Available
Available: import students with a downloadable template and row-by-row checks.
WhatsApp, SMS and email delivery Planned
Planned: send school messages outside the app.
Online fee payment Planned
Planned: pay fees online. Fees are recorded by the school today.
Excel exports Planned
Planned: download reports as spreadsheets.
Bank reconciliation Planned
Planned: match accounts with bank statements.
On the roadmap
Library management SoonLeave management SoonHR & payroll SoonPhoto gallery SoonSchool website CMS SoonQuestion paper builder SoonWhatsApp, SMS & email delivery SoonExcel exports SoonBank reconciliation Soon
Manual process vs ERP
Registers and spreadsheets, compared with one platform
Manual workflow
- RecordsPaper registers and separate spreadsheets
- AttendanceMarked on paper, totalled by hand each month
- FeesReceipt books; dues found by searching ledgers
- ResultsMarks copied between sheets before report cards
- CommunicationCalls, chat groups and printed circulars
- AccessAnyone with the file sees everything
With Volvoq
- RecordsOne searchable profile per student, linked to guardians
- AttendanceClass-wise marking with monthly reports
- FeesStructures, receipts and pending dues by class
- ResultsMarks entry, grading and controlled publishing
- CommunicationNotices, homework and results in the portals
- AccessRole-based permissions and an audit trail
School types and use cases
Designed for schools of different shapes
These are the kinds of institutions Volvoq is built to support.
Independent schools
One campus that wants records, fees and exams in order.
Chains, branches and trusts
Several schools on one platform, each with separate data, roles and subscription.
Schools with bus transport
Routes, stops, vehicles and seat allocation alongside fees.
Growing schools
Capacity packs add students or staff without changing plan.
Schools improving parent communication
Notices, homework and results in a parent portal.
Schools moving off paper
Import existing students from CSV and begin with attendance and fees.
Product interface gallery
A closer look at the screens
Illustrations of key screens using sample data.
About Volvoq
One platform for the work that keeps a school running
Volvoq is a school ERP and CMS platform for schools in India. It brings student records, fees, attendance, examinations, homework, transport, notices and parent portals into one web application, and is being extended with a school website CMS.
About Volvoq
Latest insights
Ideas for smarter school management
Practical reading on school ERP, attendance, fees, admissions and communication.
Attendance
How Digital Attendance Management Helps Schools
Move from paper registers to a shared attendance record. See common workflows, practical setup steps and mistakes to avoid when digitising attendance.
Fees & Accounts
School Fee Management Best Practices
Clear fee structures, controlled concessions, numbered receipts and regular reconciliation make fee collection smoother for schools and families alike...
Demo and plans
Plans sized to your school, shown in a demo
Volvoq plans (Basic, Premium and Platinum) depend on student and staff capacity and the modules you need. Book a demo and we will recommend the right fit.
FAQ
Questions schools ask us
What is Volvoq?
Volvoq is a school ERP and management platform. It covers student records, attendance, fees, exams and report cards, homework, transport, certificates, events, notices and parent and student portals in one web application.
Who is Volvoq for?
Independent schools, school chains and trusts in India that want one system for administration, teachers, accountants, students and parents. Many schools can run on the platform, each fully separate.
Is one school’s data visible to another school?
No. Every school has its own isolated data, roles, settings and subscription. Records from other schools cannot be opened by changing a link or request.
Does Volvoq work on a phone?
Yes. Volvoq runs in any modern browser on mobile and desktop. A dedicated mobile app is not available yet.
Can we pay fees or send WhatsApp messages from Volvoq?
Online fee payment and WhatsApp, SMS and email delivery are on our roadmap and are not available yet. Fees are recorded by the school, and notifications appear inside Volvoq today.
Does Volvoq include a school website CMS?
Not yet. A school website CMS is on our roadmap and is not available today. Notices and events you publish in Volvoq are shown to your school’s users inside the portals.
Can we import our existing students?
Yes. Upload a CSV using the downloadable template. Volvoq shows errors row by row and imports only when every row is valid.
How do we get started?
Book a demo. We will walk you through the modules, answer your questions and help you register your school. New schools are reviewed and activated by the platform team.
Ready when you are
Ready to run your school on one smart platform?
Book a free demo. We will show you the modules your school needs and help you get started.